Integrations & automation
- Price
- from $1,000
- Timeline
- 1–3 weeks
- Experience
- 100+ projects · 10+ years · 9+ countries
We connect your website, CRM, ads and tools so data flows on its own and scripts and AI handle the routine
- n8n
- Zapier
- Make
Our usual stack. We bring in other tools when the task or the project calls for it.
A website lead gets copied into a spreadsheet, then into the CRM, and the report is put together by hand every Friday — sound familiar? We connect your tools so data moves automatically and repetitive tasks run without people.
We use service APIs, webhooks, n8n and custom scripts, and where it helps — AI: to process leads, write summaries and answer common questions.
What we automate
- Website and ad leads into the CRM with UTM data
- CRM sync with spreadsheets, accounting and email tools
- Team notifications in Slack, Telegram and email
- Scheduled exports and data backups
- AI processing of leads, emails and calls
- Internal tools for specific processes
What you get
- Data that doesn’t get lost between tools
- Hours of your team’s time freed up
- Documented workflows you can change
- Monitoring: if an integration breaks, you know right away
Where hours and data leak
Someone copies leads from email into the CRM by hand
We map where data comes from and where it goes, then replace manual copying with a workflow. The lead reaches the CRM with its source in seconds and the rep gets a ping.
The CRM, the spreadsheet and accounting never agree
We pick one source of truth for each type of data and sync everything else from it. The workflow flags mismatches itself instead of finance finding them at month-end.
A freelancer built the automations and nobody knows how they work
We take apart the existing workflows, describe each in plain language and consolidate them in one tool. You get a map of what fires, when and why.
Routine emails and client questions eat the team's day
Where it's justified we add AI: it sorts incoming messages, fills in fields and drafts replies. Sending and edge cases stay with a person.
The tool you need has no ready-made connector
We study the service's API and write a custom module that runs alongside your other workflows and logs every request.
What we work with
- n8n automationn8n workflows: integrations, data sync and AI agents on your own server
- Website forms to CRMWebsite leads land in your CRM with their source: UTMs, campaign, landing page
- Google Sheets & spreadsheetsWe sync your CRM, website and tools with Google Sheets: data updates itself, no copy-pasting
- API & webhooksWe connect tools that have no ready integration: custom connectors, webhooks and data exchange
- Zapier & Make migrationWe move your Zapier and Make scenarios to n8n or custom code — cheaper at volume and under your control
- Payments & StripeWe connect Stripe and other payment providers: payments, subscriptions and payment data in your CRM
Integrations that don’t fail silently
Map the process first
We chart where data comes from and where it goes, and find the manual steps that cost your team the most time.Right tool, right job
Where an off-the-shelf connector is enough, we use it. Where you need complex logic or high volume — n8n or custom code.Every error is visible
A failure shouldn’t surface a month later: we set up request logs, retries and alerts to your team chat.Your data stays with you
We can run everything on your own server, so customer data doesn’t pass through extra services.A clean handover
We document every workflow, so your team or another contractor can maintain and extend it later.
When automation pays off
A good fit if
- People copy data between two or three tools every day
- A task repeats dozens of times a week by the same rules
- You already pay for Zapier or Make and keep hitting limits
- Finance, the warehouse or partners need data from the CRM
Not a fit if
- The process runs once a month and differently each time — automating it won't pay off
- You don't have a CRM yet — start with CRM setup, integrations come next
- The rules still change every week — let's pin them down together on a process walkthrough first
How we work
- 01
Process map
1–3 daysWe map where data goes and where time is lost to manual work.
You get A data flow diagram with manual steps marked - 02
Solution
1–2 daysWe pick the tools and propose automation scenarios with their expected impact.
You get A list of scenarios with tools and rollout order - 03
Development
2–8 daysWe build the integrations and test them on real data.
You get Working integrations on your own accounts and server - 04
Monitoring
1–2 daysWe set up error alerts and write documentation for every scenario.
You get Alerts to Slack or email, documentation and a 3-month bug warranty
Who wires your tools together
An analyst maps the process, an automation developer builds the workflows, and a support engineer makes sure nothing breaks silently.
Automation developer
Builds workflows in n8n, Make or Zapier: leads with UTM data into the CRM, sync with spreadsheets and email tools.Process analyst
Walks the data path between your tools with you, spots the copy-paste steps and counts the hours each one eats.Back-end developer
Writes custom scripts where ready-made nodes fall short: API calls, webhooks, scheduled exports and internal tools.AI engineer
Adds a language model to a workflow where it pays off: triaging leads, emails and calls, writing team summaries.Support engineer
Sets up error alerts in Slack or Telegram and documents every workflow so your team can change it later.
n8n, Zapier or Make
| n8n | Zapier | Make | |
|---|---|---|---|
| Pricing | Self-hosted — no per-operation fees | Per task: the bill grows with volume | Per operation: cheaper than Zapier, but still grows with volume |
| Hosting | Your server or n8n cloud | Cloud only | Cloud only |
| Where data lives | On your server, if self-hosted | On Zapier’s servers | On Make’s servers |
| Complex logic | Branches, loops and custom code inside the workflow | Simple chains, limited code | Visual branching, limited code |
| Ready connectors | Hundreds, the rest via HTTP requests and code | The most — thousands of apps | Thousands of apps |
| Best for | Growing volume and sensitive data | A quick start without a developer | Visual workflows of medium complexity |
| Discuss automation |
Where we start automating
- The tools your team uses and who works in which
- A couple of examples of manual work that annoys people most
- Access or API keys for the tools we'll connect
- A decision on where workflows will run: your server or a cloud service
- Someone who knows the process from the inside
A process walkthrough
On a free 30-minute call we walk through one process: where data comes from, who touches it, where errors creep in. Then we send an automation outline, a timeline and an estimate.
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Still copying leads
by hand?
Tell us where data gets retyped. We’ll map the process and connect your website, CRM, ads and tools, with monitoring that flags every failure.
Almost anything with an API or webhooks: CRMs, forms, ad accounts, payment systems, spreadsheets, messengers, email tools, calendars.
From $1,000. The total depends on how many systems and workflows we connect, how good their APIs are, how complex the logic gets (conditions, data mapping, AI triage) and whether it runs in the cloud or on your server. We quote after a process walkthrough on a call.
Off-the-shelf connectors are fine for simple links. When you need complex logic, large data volumes or cost control, we build on n8n or custom code — and you own it.
Where it actually saves time: lead classification and triage, call and conversation summaries, reply drafts, plain-language daily reports.
We set up monitoring and alerts: on an error both you and we know immediately, and no data is lost — it catches up after the fix.
Not necessarily. We can use cloud services or deploy everything on your server if keeping the data in-house matters.
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